Moving to a new office is exciting, but it is also a big endeavor that can make your workdays seem stressful and all-encompassing if you are not careful. The more organized your approach to office moving, the better, but how do you promote that organization? Here are a few tips to get you started.
1. Dedicate a week to moving, only.
If you and your employees are trying to juggle your everyday work obligations while also orchestrating a move, you're going to get overwhelmed quickly. Tasks will get overlooked, and mistakes will be made. It's better to just take a week off from "normal" work and focus on moving for that week. Have your employees do the same. Consider just giving some employees a sabbatical that week if you don't think they need to be around for the move. Sometimes having fewer people around to trip over makes things go faster!
2. Coordinate with your moving company.
Most office moving companies will be happy to just show up and get the ball rolling on day one of your move, but that does not mean this is the best approach. Instead, consider having a sit-down meeting with the moving professionals you hire a week or two before your moving day. During this meeting, you can discuss what does and does not need to be moved to the office, what items are fragile, which employees will be helping, and so forth. When everyone is on the same page, the move goes more smoothly.
3. Walk through the new space with your higher-ups.
Take your managers and other higher-level employees to the new office, and let them walk through it. This way, they will have a better idea of where they are moving and can plan accordingly by keeping necessary items and throwing out others. Walking through the space also makes it easier for everyone to plan their office layouts before moving day so furniture ends up in the right places.
4. Have employees pack their own things.
Office moving companies will often be happy to pack up individual offices and cubicles if you give them this job, but it's really best to let your employees all pack their own things. This way, each person knows where their things are and that they've been packed properly. You won't have as many people sorting through and searching through boxes and items once moving day comes.
With the tips above, your office move can be structured and organized. Good luck!